Tally Prime Shortcut Keys - Important Tally Features

Shortcut keys in TallyPrime streamline transaction recording and financial reporting by allowing users to activate functions without a mouse. These keys enhance speed, efficiency, and productivity, reduce physical strain, minimize errors, and facilitate easier navigation and multitasking. TallyPrime offers shortcuts for almost all functions, enabling faster data entry, easy report viewing, and more. Users should learn common shortcuts first, practice regularly, create custom shortcuts for frequent tasks, and use combinations of keys for optimal efficiency. For example, Alt+P moves to the next field, and arrow keys navigate lists. These shortcuts significantly improve the accounting process.

Technology Jun 6, 2024 0 2168 Add to Reading List

Tally Prime Shortcut Keys - Important Tally Features

What do we mean when we talk about shortcut keys in TallyPrime?

Shortcut keys are primarily used to simplify the recording of various transactions in TallyPrime. Tally software uses the keyboard functions to operate, journalize, and report the financial statements prepared for the users to interpret and take faster decisions.

Shortcut keys are a set of one or more keys that help to activate a function without the mouse. Short cuts invoke a command in Tally software as an alternative to mouse clicks or contentious use of Enter Key.

In TallyPrime there are shortcuts for almost all functions. This means that you can use Tally software without touching the mouse, which will help you in faster data entry, easy navigation, easy report viewing, easy printing, export-import of data etc.

Hidden keys in TallyPrime

Action	Shortcut Key
To go back to the previous screen by closing the currently open screen	Esc

To remove inputs that is provided/selected for a field
To open Company Features screen	F11
To move to the first/last menu in a section	Ctrl+Up/Down
To move to the left-most/right-most drop-down top menu	Ctrl+Left/Right
To move from any line to the first line in a list	Home & PgUp
To from any point in a field to the beginning of the text in that field	Home
To move from any line to the last line in a list	End & PgDn
To move from any point in a field to the end of the text in that field	End
To move one line up in a list	Up arrow
To move to the previous field	Up arrow
To move one line down in a list	Down arrow
To move to the next field	Down arrow
To move:	Left arrow
One position left in a text field
To the previous column on the left
To the previous menu on the left
To move:	Right arrow
One position right in a text field
To the next column on the right
To the next menu on the right
To rewrite data	Ctrl+Alt+R
To quit the application	Alt+F4
To view the build information	Ctrl+Alt+B
To view TDL/Add-on details	Ctrl+Alt+T
To navigate to the next artifact in the context	+
To increment the Report date or next report in a sequence of reports displayed	+
To navigate to the previous artifact in the context	–
To decrement Report date or previous report in a sequence of reports displayed	–
To accept or save a screen	Ctrl+A
To expand or collapse a group in a table	Alt+Enter
To move to the last field or last line	Ctrl+End
To move to the first field or first line	Ctrl+Home
To open or hide calculator panel	Ctrl+N
To exit a screen or the application	Ctrl+Q

Shortcut keys for reports in TallyPrime

Actions	Shortcut Key
To insert a voucher in a report	Alt+I
To create an entry in the report, by duplicating a voucher	Alt+2
To drill down from a line in a report	Enter
To delete an entry from a report	Alt+D
To add a voucher in a report	Alt+A
To cancel a voucher from a report	Alt+X
To remove an entry from a report	Ctrl+R
To hide or show the details in a table	Alt+T
To display all hidden line entries, if they were removed	Alt+U
To display the last hidden line (If multiple lines were hidden, pressing this shortcut repeatedly will restore the last hidden line first and follow the sequence)	Ctrl+U
To expand or collapse information in a report	Shift+Enter
To alter a master during voucher entry or from drill-down of a report	Ctrl+Enter
To select/deselect a line in a report	Space bar
To select or deselect a line in a report	Shift+Space bar
To perform linear selection/deselection multiple lines in a report	Shift+Up/Down
To select or deselect all lines in a report	Ctrl+Space bar
To select or deselect lines till the end	Ctrl+Shift+End
To select or deselect lines till the top	Ctrl+Shift+Home
To invert selection of line items in a report	Ctrl+Alt+I

Shortcut keys for vouchers in TallyPrime

Action	Shortcut Key
Only Vouchers
To retrieve Narration from the previous ledger	Alt+R
To open the calculator panel from Amount field	Alt+C
To delete a voucher/transaction	Alt+D
To cancel a voucher	Alt+X
To open a manufacturing journal from the Quantity field of a journal voucher	Alt+V
To remove item/ledger line in a voucher	Ctrl+D
To retrieve the Narration from the previous voucher, for the same voucher type.	Ctrl+R
Masters & Vouchers
To go to the next input field	Tab
To go to the previous input field	Shift+Tab
To remove the value typed	Backspace
To create a master, on the fly	Alt+C
To open the calculator panel	Alt+C
To insert the base currency symbol in an input field.	Alt+4
To insert the base currency symbol in an input field.	Ctrl+4
To open the previously saved master or voucher	Page Up
To scroll up in reports	Page Up
To open the next master or voucher	Page Down
To scroll down in reports	Page Down
To copy text from an input field	Ctrl+C
To copy text from an input field	Ctrl+Alt+C
To paste input copied from a text field.	Ctrl+V
To paste input copied from a text field.	Ctrl+Alt+V

Other shortcut keys in TallyPrime

Action	Shortcut Key	Location in TallyPrime
Across TallyPrime
To primarily open a report, and create masters and vouchers in the flow of work.	Alt+G	Top menu
To switch to a different report, and create masters and vouchers in the flow of work.	Ctrl+G	Top menu
To open Company top menu	Alt+K	Top menu
To switch to another company from the list of open companies	F3	Right button
To select and open another company located in the same folder or other data paths	Alt+F3	Right button
To shut the currently loaded companies	Ctrl+F3	Right button
To open TallyHelp topic based on the context of the screen that is open	Ctrl+F1	Top menu
To open the list of configurations applicable for the report/view	F12	Right button
To open the company menu with the list of actions related to managing your company	Alt+K	Top menu
To open the list of actions applicable to managing the company data	Alt+Y	Top menu
To open the list of actions applicable to sharing or exchanging your company data	Alt+Z	Top menu
To open the import menu for importing masters, transaction, and bank statements	Alt+O	Top menu
To open the e-mail menu for sending transactions or reports	Alt+M	Top menu
To open the print menu for printing transactions or reports.	Alt+P	Top menu
To open the export menu for exporting masters, transactions, or reports	Alt+E	Top menu
To open the Help menu	F1	Top menu
To open TallyHelp topic based on the context of the screen that is open	Ctrl+F1	Top menu
To select the display language that is applicable across all screens	Ctrl+K	Top menu
To select the data entry language that is applicable to all screens	Ctrl+W	Top menu
Reports
To view the report in detailed or condensed format	Alt+F1	Right button
To view the report in detailed or condensed format	Alt+F5	Right button
To open the GST Portal	Alt+V	Right button
To add a new column	Alt+C	Right button
To alter a column	Alt+A	Right button
To delete a column	Alt+D	Right button
To auto repeat columns	Alt+N	Right button
To filter data in a report, with a selected range of conditions	Alt+F12	Right button
To calculate balances using vouchers that satisfy the selected conditions	Ctrl+F12	Right button
To views values in different ways in a report	Ctrl+B	Right button
To change view – display report details in different views	Ctrl+H	Right button
To navigate to Voucher View from Summary reports
To navigate to post-dated cheque related transactions report
To view the exceptions related to a report	Ctrl+J	Right button
Vouchers
To open Contra voucher	F4	Accounting Vouchers
To open Payment voucher	F5	Accounting Vouchers
To open Receipt voucher	F6	Accounting Vouchers
To open Journal voucher	F7	Accounting Vouchers
To open Stock Journal voucher	Alt+F7	Inventory Vouchers
To open Physical Stock	Ctrl+F7	Inventory Vouchers
To open Sales voucher	F8	Accounting Vouchers
To open Delivery Note	Alt+F8	Inventory Vouchers
To open Sales Order	Ctrl+F8	Order Vouchers
To open Purchase voucher	F9	Accounting Vouchers
To open Receipt Note	Alt+F9	Inventory Vouchers
To open Purchase Order	Ctrl+F9	Order Vouchers
To open Credit Note	Alt+F6	Accounting Vouchers
To open Debit Note	Alt+F5	Accounting Vouchers
To open Payroll voucher	Ctrl+F4	Payroll Vouchers
To open Rejection In voucher	Ctrl+F6	Inventory Vouchers
To open Rejection Out voucher	Ctrl+F5	Inventory Vouchers
To view list of all vouchers	F10	Vouchers
To mark a voucher as Post-Dated	Ctrl+T	Right button
To autofill details	Ctrl+F	Right button
To change mode – open vouchers in different modes	Ctrl+H	Right button
To open the Stock Query report for the selected stock item	Alt+S	Right button
To mark a voucher as Optional	Ctrl+L	Right button
Masters & Vouchers
To add more details to a master or voucher for the current instance	Ctrl+I	Right button
Vouchers & Reports
To export the current voucher or report	Ctrl+E	Top menu
To e-mail the current voucher or report	Ctrl+M	Top menu
To print the current voucher or report	Ctrl+P	Top menu
To define stat adjustments	Alt+J	Right button
Masters, Vouchers, & Reports
To change the date of voucher entry or period for reports	F2	Right button
To change the date of voucher entry or period for reports	Alt+F2	Right button
Data-Related
To synchronise data	Alt+Z	Top menu

What is the Importance of Tally Prime Shortcut Keys?

The importance of using shortcut keys in Tally Prime, like in any other software, revolves around enhancing efficiency, speed, and productivity. Here are some key reasons why they are crucial:

Speed and Efficiency: Shortcut keys allow users to perform tasks more quickly than using a mouse to navigate through menus. You will find this feature a lifesaver in accounting, where numerous transactions and operations need to be entered and processed daily.
Reduced Physical Strain: Using keyboard shortcuts can help reduce the strain caused by repetitive mouse use, such as the risks of carpal tunnel syndrome and other repetitive strain injuries. It’s easier on the hands to use varied keyboard strokes.
Improved Productivity: Shortcuts allow you to save time on each action, thus increasing productivity. You can focus on analysis, decision-making, and other critical tasks beyond data entry.
Error Reduction: Shortcut keys can help minimize errors, accidental clicks, and wrong selections. Keyboard shortcuts are more accurate than mouse clicks and reduce such errors.
Ease of Navigation: In Tally Prime, where multiple windows, ledgers, and reports need to be accessed frequently, shortcuts make navigation much more manageable and less confusing.
Enhanced Multitasking: Shortcuts can facilitate smoother multitasking. For example, switching between reports, ledgers, and input screens is much quicker with keyboard commands.

Tips to Use Tally Shortcut Keys

Here are some tips for using Tally shortcut keys effectively:

Learn the most common shortcut keys first to save time.
Practice using the shortcut keys regularly to become more familiar and faster.
Tally Prime allows you to create custom shortcut keys for your favorite tasks. If you perform the same tasks frequently, this feature can come in handy.
Use shortcut keys in combination with other functions. For example, you can use the Alt + P shortcut key to move to the next field in a voucher and then use the Tab key to move to the next field.
Use shortcut keys to navigate through menus and dialogue boxes. For example, you can use the arrow keys to move up and down in a list and the Enter key to select the highlighted item.